PPRIVACY POLICY
& GDPR

(Compliant with Regulation (EU) 2016/679 of April 27, 2016)

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1. Introduction

This Privacy Policy is intended to inform the members, donors, volunteers, visitors, and partners of O.R. World Association about how their personal data is collected, used, protected, and stored.

The association acts with absolute respect for everyone’s privacy, in accordance with the General Data Protection Regulation (GDPR) and the amended French Data Protection Act.

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2. Data Controller

The data controller is:
O.R. World Association
114 Avenue de Verdun, 77610 Fontenay-Trésigny
orworldassociation@gmail.com

 

3. Data Collected

The association only collects data strictly necessary for its activities, including :

• First name, last name, date of birth

• Postal and email address

• Phone number

• Membership-related information (member number, membership date, membership fee)

• Parental authorization (for minors)

• History of donations, participation in events and preferences regarding certain association activities or purchases from the association’s store. No sensitive data (ethnic origin, political orientation, health, etc.) is collected.

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4. Purpose of Data Processing

The collected data is used exclusively for :

• Managing memberships, donations, and membership fees

• Sending information about the association’s activities

• Organizing events, contests, or volunteer actions

• Managing the association’s store and deliveries

• Complying with legal and accounting obligations

No data is used for commercial or advertising purposes outside the association.

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5. Legal Basis for Processing

Processing activities are based on :

• The explicit consent of the individual (membership form)

• The execution of the association contract (membership, participation in a project, product order)

• Compliance with legal obligations (billing, accounting)

• The legitimate interest of the association (internal communication, activity management)

 

6. Data Retention Period

Personal data is kept only for the time necessary to fulfill the purposes mentioned above :

• Member data: 3 years after the last activity or membership

• Billing data: 10 years (legal obligation)

• Newsletter-related data: until unsubscription

• Parental authorizations: until the minor reaches adulthood or the end of their membership

The data is then deleted or anonymized.

 

7. Data Sharing

Personal data is never sold or exchanged.

It may only be shared with :

• Trusted technical providers (hosting providers, secure payment tools)

• Partners directly involved in the association’s activities, and only to the extent necessary for their mission.

Each provider complies with the GDPR and guarantees data confidentiality.

 

8. Data Security

The association implements all necessary measures to protect data :

• Secure access (passwords, antivirus software, backups)

• Hosting within Europe

• Access restricted to authorized persons only (Board members)

 

9. Your Rights

In accordance with the GDPR, you have the following rights :

• Right to access your data

• Right to correct your information

• Right to object to processing

• Right to erasure (“right to be forgotten”)

• Right to data portability

• Right to restriction of processing

To exercise these rights, simply send a request by email to : orworldassociation@gmail.com

 

10. Use of Cookies

The association’s website may use cookies to :

• Measure website traffic (anonymous statistics)

• Remember browsing preferences (language, user session)

Cookies can be disabled at any time through browser settings.

No advertising cookies are used.

 

11. Partner Platforms

Certain operations (memberships, donations, payments) may be carried out through external platforms such as Stripe or Paypal.

These platforms have their own privacy policies, available on their respective websites.

The association ensures that it only works with GDPR compliant partners.

 

12. Policy Updates

This policy may be modified to reflect legal or technical developments.

Members will be informed of any significant updates.

The most recent version is always available on our website.

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13. Contact

For any questions regarding this policy or the management of your data : orworldassociation@gmail.com